Behavioral Health Staff: AOD Manual
Alcohol & Other Drug Provider (AOD) Policy and Procedure Manual
Behavioral Health and Recovery Services, Alcohol and Other Drug Services (AOD) maintains this on-line manual as a reference for contract providers of treatment and prevention services.
The AOD Provider Manual contains or provides access to documents specifying regulatory and administrative requirements that all programs must adhere to. This Manual is incorporated by reference into all service provider contracts. As such, providers are bound both by the contract, and in most cases by state or federal regulation, to comply with the provisions contained in this Manual.
The contents of the Manual are periodically updated as changes to federal, state and local requirements are made available by the issuing agency. These updates may be provided as revisions to this electronic document or other electronic or print format over the course of the contract year.
The information presented in this Manual is, to the best of our knowledge, current and complete. However, regulations and their interpretation can change from time to time. In addition, since some content is provided via link to other websites, Alcohol and Other Drugs Services cannot always vouch for the currency or accuracy of such content since content in third party websites may change or be relocated without notice. In some cases, not all content applies to all programs, for example requirements specific to prevention services do not apply to treatment programs.
In the event there is any question whether current or planned program operations are in or out of compliance with the Manual, please contact the Alcohol and Drug Services staff analyst assigned to your contract.
San Mateo County BHRS AOD Publications:
Substance Abuse Prevention Services Policy & Procedures Manual (DRAFT)
Sexual Orientation and Gender Identity (SOGI) Data Collection
For SUD Contracted Treatment Providers
The following materials were shared with providers during a technical assistance online meeting on March 14, 2018. As of March 15, 2018, substance use disorder (SUD) providers are expected to begin SOGI data collection using a paper form (see SOGI form below). On April 1st, 2018, SOGI data collection will officially go live for SUD providers in AVATAR. Please utilize the resources below for implementation in SUD programs.
DMC-ODS Implementation
Provider Monthly Technical Assistance Conference Calls
BHRS AOD will host a monthly conference call with providers in preparation for ODS rollout. Please save the dates and times for the calls. The agenda will be announced in advance. We will address programmatic, clinical, and billing related issues
- DMC ODS TA Call Agenda 1-25-17
- BHRS AOD AVATAR Registration Form 1-25-2017
- Location and Service Codes
- DMC ODS TA Call Minutes 1-25-17
- System GO LIVE vs Provider GO LIVE
- DMC ODS TA Call Agenda 2-21-17
- Title 22
- ODS Service Codes 02-16-2017
- BHRS AOD AVATAR Registration Form 2-21-2017
- Eligibility for SUDS Services
- Guidelines for working with Out of County Medi-Cal
- San Mateo County BHRS Adolescent ASAM Screen 3-01-17
- Special Terms & Conditions (pages 89 - 122)
- Medi-Cal Aid Codes_07-15-2015
- Aid Code Master Chart_11-17-2016
- Undocumented Medi-Cal PRUCOL
- Request Receive Referral
- Call Agenda 3-21-2017
- 2-21-17 Call Notes v3 3-20-17
- Extension Request 4-10-2017
- AVATAR Referral Screen Shots
- 60 Day Plan 04-10-2017
- Extension Request 4.10.17
- RTX Consult Request 3.8.17
- 60 Day Plan 4.10.17
- RTX Transfer Request 4.10.17
- ODS Conference Call Agenda 4.18.17
- Period of Engagement Specialty CJ Workflow_4.18.17
- Res Tx Evaluation & Referral Process Incustody 4.18.17
- DMC ODS 3-21-17 Notes 3.31.17
- Case Management FAQ 1.26.16
- ODS Call Notes 5-4-17
- Period of Engagement Speciality CJ WORKFLOW_4-18-17
- ODS Conference Call Agenda 5-16-17
- Beneficiary Protections DHCS FAQ 06.30.16
- 01-05-17 DHCS TA Webinar - Beneficiary Informing
- DMC ODS Conference Call 5-16-17 Notes
- DMC-ODS Agenda June 20th, 2017
- DHCS 100186 Form
- DHCS 100186 Instructions
- ODS Call Schedule FY 2017-2018
- BHRS-AOD AVATAR Registration Form 6-14-2017
- ODS Conference Call June 20th 2017 Notes
- Agenda DMC ODS 7-18-17
- ODS Call July 18th 2017 Notes
- DMC-ODS Agenda 08-15-2017
- BHRS DMC Billing Procedure_08-15-2017
- DHCS 100186 Form_08-15-2017
- DHCS 100186 Instructions_08-15-2017
- Sample 100186 forms filled out_08-15-2017
- Supplemental Changes_dhcs6209_08-15-2017
- Supplemental Changes 1115 Waiver_08-15-2017
- Agenda DMC-ODS Conference Call 09-26-2017
- ODS Minutes 8-15-17 Final
- ODS Minutes 9-26-2017
- ODS Call Agenda 10-17-2017
- ODS Conference Call Notes 10-17-2017
- ODS Call Agenda 11-21-2017
- DMC ODS Conference Call Notes 11-21-17
- San Mateo County BHRS ASAM Screening Instrument 11-29-2017
- ODS Call Minutes 12_19_2017
- ParityComplianceSummary_clean_rev9.28.2017
- ADAW January 8_2018
- Federal Register 01-09-2018
- 12-5-2017 CBHDA Letter_Use of SAPT.RC edits 12.21
- DMC ODS Provider Call 1-16-2018 Minutes
- DMC Meeting Agenda 02.19.2019
- DMC Meeting 3.19.2019 Agenda
- APPROVED_DMC_ODSIP_Final
- Read more